Configuration

In the menu Invoicing > Configuration > Accounting > Journals, create a new journal:

• Name: Checks Received
• Type: Bank
• Short Code: CHK (or any code you want)
• in the tab Incoming Payments, add a line with Payment Method = Manual and Outstanding receipts account set to the account for the checks in hand.

Note that, on this Checks Received journal, the bank account and suspense account will not be used, so don’t worry about these parameters. The field Account number must be empty.

This bank journal will be available as a payment method in Odoo. The account you configured as Outstanding Receipts Account is the account via which the amounts of checks will transit between the reception of a check from a customer and the validation of the check deposit in Odoo.

When you validate the check deposit in Odoo, it will generate a new journal entry that will move the amounts from the Outstanding Receipts Account of the checks received journal to the Outstanding Receipts Account of the bank journal related to the check deposit. It will also reconcile in the Outstanding Receipts Account of the checks received journal.

Usage

When you receive a check that pays a customer invoice, you can go to that invoice and click on the button Register Payment and select the Checks Received journal as Journal.

When you want to deposit checks to the bank, go to the menu Invoicing > Accounting > Miscellaneous > Check Deposit, create a new check deposit and set the journal Checks Received and select the bank account on which you want to credit the checks.

Then click on the button Get All Received Checks if you want to deposit all the waiting received checks, or select the checks one by one by clicking on Add a line.

Eventually, validate the deposit and print the report (you probably want to customize this report).

Bug Tracker

Bugs are tracked on GitHub Issues. In case of trouble, please check there if your issue has already been reported. If you spotted it first, help us to smash it by providing a detailed and welcomed feedback.

Do not contact contributors directly about support or help with technical issues.

Credits

Maintainers

This module is maintained by the OCA.

OCA, or the Odoo Community Association, is a nonprofit organization whose mission is to support the collaborative development of Odoo features and promote its widespread use.

This module is part of the OCA/account-financial-tools project on GitHub.

You are welcome to contribute. To learn how please visit https://odoo-community.org/page/Contribute.